Annual General Meeting 2010

Tuesday 11 May 2010 at 7.30pm – Heart of England School

 

Present:

Graham Chilvers (Chair)                Julie James                            Louise Taylor

John Todd                                       Jez Cooper                             Joan Fuller

Jo Pratt                                            Louise Bayton                         Leigh Skillet

Jonathan Newland                          Ben Thompson                       Debbie Johnson

Penny Bell                                                    Debbie Griffiths                        

 

1          APOLOGIES

            Apologies were received from:

            Roy Brighton, Steve Best, Kirsty Hughes, Mark Manser, Kay Burke, Martyn White, Chris Jones, Julie Jones, Phil Humble, Julie Kenwright, James Griffiths, Phil Guest

 

2          ACCEPTANCE OF LAST YEAR’S MINUTES

            Last year’s minutes were accepted.

            The amendment

            Proposed:      Graham Chilvers     

            Seconded:     John Todd

 

3          CHAIRPERSON’S REPORT – GRAHAM CHILVERS

            See Appendix A

 

4          TREASURER’S REPORT – LOUISE TAYLOR

            Last years annual report is accepted:

            Proposed:      Penny Bell

            Seconded:     Joan Fuller

 

Membership fees are due 1 September

Adult Members: £100, Students: £55.

 

BACS Details to be emailed                                                                           Action: LT

 

5.         TEAM CAPTAIN’S REPORTS

            Ladies (Captain – Louise Taylor)

Had good season everyone played very well, won division, Won the cup.  It was close with Warwick Bears who will probably also go up.

 

            Mens 1 (Captain – Steve Davoile) – verbal report from players

            Unfortunately one point below staying in the division, good experience. Beat Monsoon 1 which was a high, battle of Jubilee!

 

            Mens 2 (Captain – John Todd)

            Used 16 different players, JT was the only one who played them all.  Special thanks to Leigh for going sick which helped out, well played everyone.  Won the division with 2 games to spare.  Won the cup

 

            Mixed 1 (Captain – Jo Pratt)

Played 12 lost 12.    Thanks to all who played lot of games lost 5-4.  Thanks to Penny for taking over captaincy.  Thanks to both Matt’s, Lou, Debbie and John very interesting year with position turning up late, snow and injuries.

 

            Mixed 2 (Captain – Debbie Johnson)

            We had a reasonable season considering we struggled to get a regular third man for matches. Louise ended up playing with at least 6 different partners during the season!   At one point it looked like we could win the division (or come 2nd) but a couple of games we probably should have won didn't go our way. We finished a respectable third, missing out on 2nd place by 9 rubbers, having won the same number of games as AT7. The winning team CSR only won one more match than us.

 

 

6          ELECTION OF COMMITTEE FOR 2010/2011

 

Chairperson:                       Graham Chilvers

Proposed                  JJ

Seconded                  LT

Unopposed

 

Club Secretary:                   Julie James 

Proposed                  G

Seconded                  JT

Unopposed

 

Treasurer:                            Louise Taylor

Proposed                  CG

Seconded                  JC

Unopposed

 

Match Secretary:                Phil Guest

Proposed                  PB

Seconded                  JC

Unopposed

 

New Members Secretary:  Steve Davoile

Proposed                  GC

Seconded                  JT

Unopposed

 

Social Secretaries: Louise Taylor

Proposed                  GC

Seconded                  JC

            Unopposed

                                                Debbie Johnson (to help)

Proposed                  JT

Seconded                  GC

 

Team Manager:                   Graham Chilvers

Proposed                  PB

Seconded                  DG

Unopposed

 

7             BBQ

Debbie Johnston offered to host the bbq.  Debbie to look at diary and come up with a few dates to see when the majority can make it. 

Action: DJ

 

8          SUMMER CLUB

Last badminton at Heart of England is 12 May, and then we move into Summer Club sessions.

Mini Summer Club:

Woodlands Grange School, Broad Lane, Coventry

21 May – 25 June   Fridays 8-10pm, (2 courts)  = 6 nights…

Cost: £4 per person per night, £5 per visitor per night

 

Main Summer Club:

Heart of England School

2nd July – 20th August = 15 nights…

Wednesdays, 7-10pm (4 courts) & Fridays, 8-10pm, (2 courts)

Cost:   £50 for all nights

£25 for either Wed or Fri nights

£4 per night ad-hoc,

£5 per night visitors

 

NO BADMINTON the week of 23 – 27 August 2010.

 

We will be back at normal times from 1 September

 

9          MOTIONS

 

Motion 1

Only members who have paid their subs for the new season can be registered to play for the club and therefore be eligible to play in matches.

Proposed: D Griffiths

Seconded: L Taylor

            For:      14           Against:     0              Abstentions:    

 

It was AGREED that membership fees must be paid on or before 1 September, if you have problems paying, speak to treasurer.

 

Motion 2

The 10 week transfer rule is scrapped. Anyone should be able to transfer between clubs straight away if they haven't played any matches.

Proposed: D Johnston

 

Proposed amendment to playing Rule 6 has already been put forward to Coventry Committee by Graham Chilvers

 

 

PROPOSALS BEING PUT TO COVENTRY AGM FOR DISCUSSION

 

Proposed amendment to Playing Rule 6 – Change of Club

Existing Rule

Change of Club

The Previous year’s registration shall be deemed to be continuous. Players wishing to change clubs must complete CBA Form M1, following which they will be eligible to play in the League from the date indicated below –

Received by CBA Secretary before 24 August – eligible start of season

Received after 24 August – eligible 10 weeks after form received by CBA Secretary

  

Proposal 1

The first proposed change is to change the wording in the above rule to remove “August 24” and be replaced by “at or before the Fixtures Meeting” in first occurrence and “after the Fixtures Meeting” on second occurrence. 

 

Proposal 2

Secondly to change the wording “10 weeks” to “6 weeks”. 

 

Reason for Changes

These minor changes would still allow all clubs to notify any player changes to the League Secretary before the season starts, but will allow clubs and individuals extra time over the off-season when people may still be making decisions as to where they are going to play for the coming season. It also fits with the current schedule of dates more easily.

The change from 10 weeks to 6 weeks would still make sure that players are not changing clubs over and over again during a season but is not quite as harsh as the current 10 week rule.

 

Proposal by Graham Chilvers

Chairman – Coventry League

Balsall Common Badminton Club           

20/04/10        

 

            For:           14       Against:    0              Abstentions:     0

 

 

Proposal to introduce Rally Points Scoring to all remaining Divisions

The proposal is to align all divisions that are currently using the old scoring system, games to 15, to the same scoring system as in the Premier Divisions in the Coventry League.  This being the current scoring system being used and approved by Badminton England, Rally Point Scoring.

Some of the benefits of introducing this scoring are –

 

1             All teams will be playing the same scoring system, currently there are a number of clubs who are playing two different scoring systems

2             This scoring system is the only one now used in most tournaments and all County matches

3             There will be a reduction in the number of shuttles used due to slightly shorter games

4             Some clubs may be able to reduce their costs on court hire

 

Proposal by Graham Chilvers

Chairman – Coventry League

Balsall Common Badminton Club           

20/04/10        

 

            For:         11         Against:    1              Abstentions:     1

 

            For:   13   Against:    Abstentions: 

 

VOTES TO BE TAKEN TO COVENTRY BADMINTON AGM ON 18 MAY WILL BE TO VOTE:

 

Motion 1, 2 and 3 vote in favour

            Julie to attend and vote, another willing volunteer to attend would be helpful

Action: JJ

 

10        AOB

 

            Matches - change start time 7pm for 7.15 prompt start

            Shuttles –

            3^rd mixed – Graham to see if there will be enough when people join. He will email all members.

Action: GC

 

            Jonathan explained that students were struggling to pay for matches.

            Student rate match fees – £2.50

            Proposed  Graham

            Seconded: Penny

            Agreed

 

            Talk to Steve about updating website

            Nominations for Club person of the year email to JJ                              Action: ALL

 

 

            The meeting closed at 21.43

 

 

Appendix A

Balsall Common Badminton Club AGM

Tuesday 11^th May 2010

7.30pm - Heart Of England School 

 

3    Chairperson’s report

 

Firstly I would like to say a big thank you to all the committee members for their efforts over the last year, and it would be remiss of me not to thank them personally.

Firstly thanks to Julie for all of her efforts as Secretary and keeping the Team Captain’s organised with the Team packs.

Secondly, to Phil in his sixth year as Match Secretary, another very well organised season.  

And to Louise T for her work as Treasurer and Social Secretary, it’s not an easy job but every club needs somebody to undertake the task of Treasurer and also her work as Social Sec.

Thanks also to Steve D as New Members Sec – he still gets emails and requests to attend club – some more successful than others.

Thanks also go to the Team Captains, well done to you all.

And finally thanks very much to all members for their efforts over the year, without you there would not be a club.

Well another season has come to an end. I hope that most of you had an enjoyable, if hard, season.

We have had a very up and down season – highs and lows in equal measure. I will start with the lows – unfortunately both teams who were in Premier ( Mixed 1 and Mens 1) will probably be going back down to Division 1, giving them a chance to win that division’s cup next year. But on the opposite side of the coin we have won 2 cups – Ladies have won Division 1 and will go up to Premier for the first time, and on the back of promotion last year as well. And Mens 2 have won Division 3 taking them up to Div 2 next year – well done to both teams and all of the players who have represented them. Our only other team, Mixed 2, were very unfortunate to miss out on promotion on rubbers. 

 

And I would finally like to say a thank you to everybody in the club for all of their efforts, and here’s to next season.